Administrator

Individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers.

Ensure the smooth running of daily operations;
Follow, ensure, and communicate organizational policies, procedures and office rules to all associates;
Devise and maintain office systems;
Book and organize facilities for conferences, activities and meetings;
Attend meetings, take minutes and notes;
Invoicing;
Liaison with all units and external contacts;
Order and maintain stationary and equipment supplies;
Sort and distribute incoming post, organize and send outgoing post;
Keep the organizational calendar up to date;
Assist associates with grant applications;
Organize and store paperwork, documents and computer based information;
Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services
Training and briefing new associates;
Handling incoming calls, taking and distributing messages;
Filing documents, organizing and keeping an updated filing system;
Assisting lawyers in taking personal data of new clients;
Research on an as needed basis.